Call to participate in a SA workspace management benchmark service


WorkspaceManagement.jpgMany organisations are seeking ways to fit more staff into less office space, while maintaining a conducive and more productive work environment. Disparate business unit requirements may also complicate central planning of the workspace – some divisions may require hot-desking and allow work-from-home, while others want all staff in the office permanently, working together or a mix of the two.

Additionally, many employees are demanding a better work-life balance and may seek alternatives owing to issues such as long hours, the rigours of commuting, family life, etc. Organisations may have to adapt to provide a more flexible working environment to suit different business unit requirements and take a more collaborative approach to changing needs within the organisation.

Following on from a market research study in 2013 and a meeting between leading Facilities Managers, Purchasing Index (PI) is launching a benchmark service to cover workspace management for SA organisations.

The scope will attempt to cover many of the pertinent issues and innovations and will be supplemented by information requirements suggested by participating organisations on an ongoing basis. The content of the benchmark service will be iteratively developed to include new issues such as developments in technology (as it affects space management) and any of the topics can be expanded in subsequent reports to provide the participating organisations with more detail.

Topics that will be included:

Building Space
•Compare total internal area, central/core, primary and secondary circulation areas, usable and chargeable area.
•Workspace and offices, meeting rooms, chill/pause areas: sizes; sructure; furniture; technology; charge back methodology.
•Rental rates in major business areas.
•Meeting room management.
•Various space types.
•Hot-desking initiatives, satellite offices.
•Occupancy vs capacity.

Organisational Strategy
•Compare workspace strategies, focus, challenges, innovation and initiatives.
•Do organisations allow off-site working?
•Do organisations allow work from home?
•Collaboration between internal functions.

Office Moves Process
•Compare process followed: planning, communication, implementation, assessment and adjustment.
•Assess and compare the resources involved in an office move.
•Assess and compare the facilities within each participant’s organisation to carry out the move.
•Compare churn rates.
•Costing methodologies and cost-per-employee move.
•Detailed costs of moves, which will be trended over time.
•Costs of decommissioning and re-instatement.

Software packages for space management – main features.

If you are interested in your organisation participating, please contact Alan Low at


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